Avila University

Due to the increased ability of technology to covertly capture and electronically distribute images across the Internet or through other means, it is important to remember and to respect the privacy rights of all Avila community members in areas considered residential or restrictive on this campus. While it is advisable, if reasonably possible, to get a person's consent before photographing or video recording them, Avila will consider it mandatory if someone is within the confines of their residential living quarters (e.g. in the residence halls in general or in their residence hall room). Also certain areas on campus will be considered restricted as far as the use of any type of cameras (including cell phone cameras) or video recording devices. These restricted areas would be the locker rooms, training rooms, health service rooms, or restroom areas on campus. In these areas all cameras must be kept inoperable and stowed away on your person or in a locked area. This rule extends to any room or area that may be serving as a residential or restricted area in a similar manner as those listed above.

Avila University has a responsibility to ensure a safe environment and protect students, faculty and staff from individuals who may pose a risk of spreading a reportable communicable disease. Reportable communicable diseases included in this policy, which pose a significant health risk to others include (but are not limited to) measles, mumps, German measles, hepatitis A, hepatitis B, tuberculosis, chickenpox, HIV, AIDS, and meningitis. It is the responsibility of persons diagnosed with (or those suspecting) any of the communicable diseases listed above to report their concern to Avila University Health Services. All cases will be dealt with on an individual basis. Avila University Health Services respects that an individual with a reportable communicable disease has the right to privacy and confidentiality. Avila University students, faculty and staff diagnosed with a reportable communicable disease shall be allowed to work and/or attend classes as long as they pose little or no risk of transmission of disease with reasonable precautions. If the risk is greater, then persons diagnosed with a highly communicable disease may be asked to leave campus for the length of time appropriate to the disease. Avila University Health Services may require verification from a licensed health care professional for the person to return to work and/or to attend classes. Guidelines for reporting and outbreak control measures will be followed in accordance with Kansas City, Jackson County, and Missouri Department of Health standards. The Centers for Disease Control guidelines will be followed as needed. In recognition of the importance of awareness, prevention, and proper medical care, basic information and literature about reportable communicable diseases are available from the Avila University Health Services Office.

Avila University is in compliance with the Family Education Rights and Privacy Act (FERPA) of 1974. This Act, also known as the Buckley Amendment, helps protect the privacy of student records. The Act provides for the right to inspect and review educational records, to seek to amend those records, and to limit disclosure or information from the records. Official student records are maintained in the registration and student records office. Students and parents of dependent students may request to review official educational records under the following procedure:

  1. The student must provide a written request to review the record. Parents of a dependent student must supply evidence of the income tax dependency of the student if the student does not sign a release. If the parent provides documentation, the academic advisor and/or instructor will be notified.
  2. An appointment to review the record will be set with the registrar/director of the office or with the assistant vice president for academic affairs. Institutions may disclose information on a student without violating FERPA if they have designated the information as directory information. At Avila University this includes:
    1. Verification of enrollment status including full-time, part-time, graduate, undergraduate, and classification
    2. Student name, major and minor fields of study, academic honors, and degrees
    3. Student address, e-mail addresses, and telephone numbers only in connection with campus events and to persons with legitimate reason
    4. Dates of attendance
    5. Participation in campus activities and sports
    6. Weight and height of members of athletic teams
    7. Most recent education agency or institution attended and hometown
    8. Student photograph
Students have the right to opt out of providing directory information. Requests to limit the release of directory information must be provided in writing to the registration and student records office by the end of the second week of the semester. Institutions may disclose non-directory information without violating FERPA under the following conditions:
  1. with the student's written request;
  2. to school officials with —legitimate educational interests;
  3. to parents of a dependent student;
  4. to a person in response to a lawfully issued subpoena or court order.
For further details, please contact the registration and student records office at ext. 2410.